RECRUITMENT: National Appeal Fundraising Administrator
September 2009
Job Title: National Appeal Fundraising Administrator
Reporting to: Appeal Director
Location: Cannock
Contract: Full Time, or Half time, permanent position
Salary: Circa 18K
Date: September 2009
RESPONSIBILITIES:
The NAT administrator will be responsible for all matters relating to the day to day administration of the National Appeal. The administrator will lend appropriate support to the Appeal Director, the Community Fundraising Manager and to the Trusts Manager and the Corporate Partnerships Manager. The focus and timing of this support to each fundraising area will be monitored by the appeal director.
Priorities will be determined and agreed by the appeal administrator and the appeal director on a monthly basis.
Specific Responsibilities
Database Management
Co-ordination of information about supporters and prospects on the Raisers
Edge Database and provision of support and direction to fundraisers on the
correct maintenance and management of their donor and prospect records.
Management of RE data with respect to coding and reconciliation with other
internal databases / systems.
Regularly check and manage the accuracy of supporter records relating to
NAT, and ensure that mistakes in data entry or coding are made known to
the Appeal Director and then corrected at source.
Ensure that all donations to the National Appeal are banked and thanked
appropriately, and maintain a robust mechanism for ensuring that Raisers
Edge data and SAGE (finance) data is reconciled on a monthly basis.
Prepare regular Raisers Edge reports for the Appeal Director and other
fundraisers as required.
Provide particular support to the Trusts Manager in data management,
prospect research and maintenance of Trust Files at the Cannock office.
Provide particular support to the Corporate Partnerships manager in creating,
maintaining and monitoring complex company records.
Management and conduct of prospect research for all fundraisers as and
when requested, providing appropriate and timely research that will aid the
fundraising process.
Fundraising Communications
Provide written first drafts of NAT general and specific fundraising materials
as requested by the Appeal Director.
Maintenance and management of the ordering of NAT collateral and
publications via the communications manager.
Maintenance and management of NAT web content via the communications
manager.
To undertake other duties as appropriate
Administration
Manage the day to day office organisation and administration including
handling post, emails and all telephone and web enquiries to the National
Appeal.
Maintenance of Subscriptions for the fundraising team.
Co-ordination of HR reports / paperwork on behalf of Appeal Director
Provision of ad hoc support to the Appeal Director in ensuring that all NAT
team follow company procedures at all times.
Attend to the paperwork/ admin required for the purchase of equipment or
resources for the fundraising team, following agreed procedures and liaising
with relevant finance staff and seeking approval from the Appeal Director.
Maintain a robust filing system for the Appeal Director, maintaining computer
and hard files relating to the administration and management of the National
Appeal in good working order.
Maintain and update the Fundraising Procedures Manual, issuing updated
copies to NAT staff and to Cannock on an annual basis.
Co-ordinate the induction and training of all new NAT personnel.
P.A duties for the Appeal Director as and when required.
Diary management for the Appeal Director as requested.
Person Specification
Essential experience / skills
3 years experience in a comparable role
Proven competence in Microsoft Word, Excel and Powerpoint
3 years experience in database management in a fundraising environment.
Excellent written and oral communications
Practical experience of organising successful meetings and events
Good general literacy and numeracy G.C.S.E / equivalent grade C or above
Excellent interpersonal and communications skills
Ability to prioritise workloads and meet deadlines
Experience of co-ordinating an office and organising a team.
Desirable experience / skills
Experience of working in/or knowledge of a variety of fundraising disciplines
Working knowledge of data management and web software packages
Personal Qualities
Passionate about improving the lives of disabled children
A professional approach to all duties undertaken.
Ability to use own initiative and make decisions.
Prepared to work flexibly including occasional evenings and weekend working
Strong character able to liaise with all levels of people.
Outgoing personality with confidence in own abilities.
